The following information is for historical purposes only.
PTFP no longer accepts applications.


Instructions for Applications
Broadcast Station Activation and Extension Projects



    This section assumes that you have already looked at the Instructions for Filling Out the PTFP Application Form and now are ready to prepare the parts of your PTFP application that are specific to the type of project you are proposing.

Program Narrative The Involvement of Women and Minorities Criterion
The Applicant Qualifications Criterion Exhibits
The Project Objectives Criterion FCC Applications and Authorizations
Urgency Assembling the Application
The Technical Qualifications Criterion Notifying Others About Your Application
The Financial Qualifications Criterion  

Notes for Broadcast Activation & Extension Projects


    TV Activations & Extensions

          Applications for new full-power, translator or LPTV facilities should follow the instructions in this section. They will be placed in Priorities 1B, 2, or 4A, as appropriate.

          Applications for the Distributed Transmission Systems (DTS) and signal replacement digital television translators, as authorized by the FCC, should follow the instructions in this section. Such applications will be placed in Priority 1B.

          Applications for projects to extend the service areas of digital public television stations to the greatest number of people, as permitted by the FCC, whether by power increases or channel changes, as part of its effort to solve post-conversion reception issues, should follow the instructions in this section. Such applications will be placed in Priority 1B.


    Scope of Project.

          Each distinct project should be a separate application.

          Applications for station activation may include stand-by power generators and/or uninterruptible power supply (UPS) units, if appropriate.

                Submit a separate application under Priority 2 or 4A, as appropriate, if such equipment is to be installed at existing facilities.

          Submit translator networks as one application, but list and price each translator separately on the equipment lists.


    Site Names and FCC Applications. A site is often known by more than one name; all references in an application to a given site should be the same. Reviewers must be able to identify each site in multi-site applications and relate the FCC applications to the project as described in the Narrative or to sites shown on a map.

          Be sure that the reviewers can easily verify that all necessary FCC applications or permits are contained in the application.

          We suggest that you add a label or note to each document, or that you cross reference the sites in the Narrative or in an Exhibit, e.g., “Old Town translator (McDonald Farm site)”.


    PTFP will not process the following applications: For the efficient processing of PTFP applications, and because the eligibility, funding requirements and processing timetable of PTFP are so different from that of other Federal programs such as those operated by the Corporaion for Public Broadcasting or the Rural Utilities Serivce, USDA, NTIA will not accept or process requests for PTFP funding for the purchase of equipment submitted to another Federally funded program. It is the applicant’s responsibility to ensure that no PTFP-funded equipment is funded by another Federally funded grant program.


    Low-Power FM: PTFP awards grants for the activation of LPFM stations under Priorities 1A, 3, or 4A. Applicants use the standard forms and follow the guidelines provided here.


    Projects to activate a station cannot be funded by PTFP until the Federal Communications Commission (FCC) has granted or is prepared to issue a Construction Permit. For information about applying for a Construction Permit, go to:


    Previous Planning Grant: If your construction application was preceded by a PTFP-supported Planning Grant for the proposed facility, you must include a complete copy of the Final Report — minus attachments — in one of the Optional Exhibits of your application.


    Deferred Applications: If you are reactivating an application that did not receive a grant award in the last grant cycle, you must submit a complete application. You should examine very critically what was submitted before to see if it can be strengthened. The scope of the project must be the same as originally submitted.


Program Narrative
for Broadcast Activation & Extension Projects
Six Evaluation Criteria

    ☛       You must prepare a Narrative to address the six evaluation criteria contained in Section 2301.17 of the PTFP Rules and that are discussed in this section. The criteria are:

                                    1. Applicant Qualifications

                                    2. Project Objectives

                                    3. Urgency

                                    4. Technical Qualifications

                                    5. Financial Qualifications

                                    6. Involvement of Women and Minorities


    Begin your Narrative with an Executive Summary of your project.

          Make it a brief, straightforward statement of what you propose to accomplish.

                Do not include any supporting arguments/justifications here; put them in the sections that follow.

    Then address the six evaluation criteria in separate sections of the Narrative.

          We recommend that you address them in the order that follows and that you label each section with the name of the criterion being discussed to help the reviewers who evaluate your application.

          Several of the criteria should also be addressed in Exhibits as explained below.


    The Narrative is limited to a total of five pages for both the Executive Summary and the first five criteria.

          You may make as much use as you wish of Optional Exhibits to provide a detailed explanation of any subject.

          Give cross-references in the appropriate sections of the Narrative to the Optional Exhibits in which you provide additional information.


 ☛    There is no page limit on your response to the sixth criterion, “Involvement of Women and Minorities.”



Evaluation Criterion 1
Applicant Qualifications

    Indicate at the beginning of the Narrative if your organization is a government entity, an Indian Tribe, or a non-profit organization that has received a prior grant from PTFP.

          If your organization is a government entity, an Indian Tribe, or a non-profit organization that has received a prior PTFP grant, no further documentation of eligibility is required at this time.

          If yours is a non-profit organization that has never received a PTFP grant, you must supply certified copies of the following in Exhibit G:

                its Articles of incorporation as filed with the state,

                its by-laws, and

                an IRS 501(c)(3) letter or other evidence of non-profit status.

    Your Narrative should show that your organization has the experience and resources — both financial and in staffing — necessary to construct the proposed station and operate and maintain it in the future.

          Detailed discussion of Financial Qualifications goes under Evaluation Criterion 5.


          Your plans for programing the proposed station and the reasons for your choices.

          Your organization’s experience in broadcasting service. If it has none, describe the source of the appropriate expertise it has available to assist it in the operation of the new station.

          If you are a newly organized non-profit organization, discuss the background of the members of your Board of Directors, including their media or business experience.

          Any affiliations you have with other broadcast, media, or educational organizations;

          How your organization will oversee the operation of a new broadcast station.

                Will the station have an advisory board or committee?

                If so, how will its members be chosen?

                Will there be any participation by the general public?



Evaluation Criterion 2
Project Objectives

    Indicate the Priority — 1A, 1B, 3, 4A — you believe is appropriate for the project and why, and then go on to describe the project briefly.

          A complete technical description of the project should be placed in Exhibit B.

    Discuss the mission/purpose of the new station. Who will benefit from its operation?

    What other means of communication were considered before your organization decided on constructing a station?

          What are the pros and cons for each type in your situation?

          Why did you choose a station?

    Show how the proposed station will meet unserved needs of the community.

          Include a discussion of any community needs assessment you conducted or have available.

          Explain how the proposed station will help meet those needs.

    Describe any evidence you have that the population of the expected coverage area is interested in the proposed station.

          Describe the number and types of organizations that have agreed to participate and cooperate with your organization in serving the community through the station if constructed.

          It is very important that general public support and involvement from organizations be documented with letters of support, participation, and cooperation and placed in Exhibit E. (See the instructions on Exhibit E, below, for further information on this requirement.)

    Discuss how the project has been coordinated with any telecommunications services in the coverage area or with local, regional, or state telecommunications agencies.

          If there hasn’t been any coordination, explain why.

    Describe how the project will be implemented if funded by PTFP. For example, you might discuss:

          Your staffing plans for the construction and continuing operation of the station. Identify staff, consultants, or contractors where possible.

          Exactly how you will go about raising the money for the local match and ineligible project costs as well as long-term operational costs.

                Describe the general plan in the Narrative and provide details in an Optional Exhibit.

    In addition to the general requirements mentioned in this section, you should provide the specific information requested for the following types of projects:


    New First Signal. If you request new first signal (Priority 1A or 1B) activations, you must demonstrate that the proposed coverage area is currently unserved by a public radio station for a radio project or a public television station for a television project.

          PTFP considers an area served if it receives public broadcasting from a grade B television signal or a 60 dBu FM radio signal.

                If you propose an FM station that will serve an area covered by an AM daytime-only public radio station, we will evaluate the amount of service provided via the AM station in determining the priority of the proposed FM station.

          In some instances, the simple statement in the Narrative that “the nearest public (radio or television) station is (call letters), which is (approximate distance) miles away,” will suffice.

          If there is an existing public broadcast station nearby that does not cover the proposed signal area, discuss the differences in coverage in the Narrative and include coverage maps in Exhibit D. (See the instructions for Exhibit D, below, for more information on this requirement.)


    New Additional Signal. If you are proposing a new additional signal (Priority 4A) broadcast activation, you must demonstrate that you will address underserved needs in a way that significantly differentiates your proposed programing from what is already available in the coverage area.


    Local Origination Equipment. If you request Priority 1A, 3, or 4A, your project must contain local origination equipment. Your Narrative should, therefore, describe this equipment and how the station’s staff will utilize it to address the needs of the local community.


    First Local Origination. A Priority 3 project requests funds to bring the first local origination capability to an area already receiving public broadcasting from non-local sources. You should, therefore, document that the existing program service does not provide for local origination. You should discuss coverage issues in the Narrative and include coverage maps in Exhibit D.

          In some instances, the simple statement in the Narrative that “the nearest public (radio or television) station is (call letters), which is (approximate distance) miles away,” will suffice.

          If your coverage area overlaps another public station of the same type (radio or television), you should provide coverage maps in Exhibit D documenting whether or not any of your service area is already served by an existing public station that carries national programing. (See the instructions below for Exhibit D for more information on this requirement.)


    First National Programing via Satellite Downlink. If you request Priority 1C, your application should discuss how the satellite downlink facilities will improve the programing to serve the needs of your local community. You should document that you will provide the first national programing in your service area in Exhibit D. (See the instructions below for Exhibit D for more information on this requirement.)


    Digital Radio. As noted in Section I, B, 2a of the Federal Funding Opportunity announcement, we anticipate funding digital-upgradable transmitters as the usual equipment for new radio stations.

          Address whether you seek funds to equip the station with digital broadcast capability.

          If you request a full IBOC digital transmitter in an activation application, you must include the station’s full digital plan, including utilization of Program Associated Data or the Supplemental Audio Channel. Summarize the plan in the Narrative and place the plan in an Optional Exhibit with a cross-reference.


    Note: Radio grant recipients may — at their own expense — add in-band-on-channel (IBOC) exciters and power output modules as needed.



Evaluation Criterion 3

    Concentrate on making a compelling case that justifies funding the proposed project during the current grant cycle.

    The case for urgency of broadcast activations may include discussion of . . .

          the number of people to receive the proposed broadcast service;

          the results of a needs assessment of the intended audience;

          documentation that the intended target audience is eager for service and is supportive of the application (this can be documented in Exhibit E by letters, copies of petitions, resolutions from governmental bodies, etc.; see the instructions below for Exhibit E for more information on this requirement.);

          documentation that relevant groups/educational institutions intend to actively work with the proposed station (place such documentation in Exhibit E also);

          fulfillment of a legislative initiative; and

          the presence of unique circumstances such as the availability of a local partner or of matching funds that may be withdrawn after the current grant cycle.

    You might discuss any negative consequences that may result if your project is not carried out at this time.


    New First Signal. (Priority 1A and 1B applicants). Although activation of new broadcast stations in unserved areas is our highest priority for broadcast projects, you should not presume that all Priority 1A or 1B applications will be funded automatically. Both the project objectives criterion discussed in the preceding section and the urgency criterion must be documented in the application in order to support funding the application during the current grant cycle.


    New Additional Signal or First Local Origination (Priority 3 or 4A applicants). You should discuss the urgency requiring the activation of a new station to address needs in an area that significantly differentiates your proposed programing from what is already available in the area.


    First National Programing via Satellite Downlink. If you request Priority 1C, discuss how the satellite downlink facilities will improve the programing to address the unserved needs of your local community.


Evaluation Criterion 4
Technical Qualifications

    This part of the Narrative is for an overview of the technical aspects of your project with a full discussion of the details in Exhibit B, “Equipment Justification.” (See below.)

    Please see the discussion under Exhibit B below regarding the items that should be addressed in this section.

    Your discussion in this section should be addressed to the application reviewers, who are station managers. Detailed technical discussion and documenetation should be placed in Exhibit B. which both managers and broadcast engineers will review.

    You must list all of the equipment you wish to purchase with a grant on page PTFP-4 of the Application Form.

    In Exhibit A, page PTFP-5 of the Application Form, you must provide an inventory of the equipment you presently own that is similar to that requested.

    In exceptional circumstances you may be permitted to include as eligible costs equipment that was purchased prior to the PTFP closing date. (See §2301.6(b)(2).) We will consider inclusion of equipment purchased prior to the closing date on a case-by-case basis.

          You must show when the equipment was acquired and what compelled you to purchase the equipment prior to the PTFP Closing Date.

          Attach any available supporting documentation.

    If you are requesting a radio grant for a full IBOC digital transmitter, you must address the type of analog/digital signal combining proposed.

    Describe the engineering resources that will be available for (a) the construction of the station and (b) the long-term maintenance of the equipment for its operation and continued useful life.

    Do you have sites for the studios, transmitter, and tower for the new station? Does your organization own them or will it buy or lease them? (Enter the information in item 31, page PTFP-2, of the Application Form).

          If you do not have sites, explain what is being done to get them.


    You should file your FCC application(s) as early as possible to permit the FCC’s processing to be completed, since PTFP will not fund a project that has not cleared the FCC review process.


    One of your greatest challenges will be obtaining the necessary local funds to pay for the station. You should describe your organization’s history and demonstrated ability to raise operating and capital funds.

          Many costs involved in setting up a station, such as building construction and/or renovation and land improvements are ineligible for PTFP support.

          Staff and operating costs while the station is being built are also ineligible.

    The Federal government retains a 10-year interest in all equipment funded by PTFP, so we are interested in the long term financial viability of your project.

          Present a business plan showing how you will raise funds necessary to complete the construction of your proposed station and pay for its continued operation.

          Explain how you expect to raise the funds to pay all of the costs mentioned.

    Provide documentation of local support that has been committed, with dollar-commitment estimates, even if the commitment is conditioned on completion of the project.

    If you expect to get financial support from state or local governments, include documentation showing that the support actually will be provided if the station is constructed.

    Include any other documentation you have to show that your financial expectations are realistic in an Optional Exhibit, cross-referenced from the Narrative, or in Exhibit E, “Letters of Support,” as appropriate. (See the instructions for Exhibit E, below, for more information on this requirement.)

    If there is an independent 501(c)(3) corporation associated with your organization for fundraising purposes, discuss its activities here.

    If you expect to receive operating grants from the Corporation for Public Broadcasting, you should indicate which CPB grants are expected and how and when the station will qualify for them.


    PTFP will normally fund projects to upgrade translators to repeaters and Priority 1B transmitter or antenna replacements at a 50% Federal share. If your application seeks a higher Federal percentage, you must provide justification for the request.

          Justification should document “a showing of extraordinary need (e.g., small community- licensee stations or a station that is licensed to a large institution [i.e., a college or university] documenting that it does not receive direct or in-kind support from the larger institution), or an emergency situation.” (PTFP Rules §2301.6(b)(1)(ii).)

          Be sure to include appropriate documentation in an Optional Exhibit.



    Response to this Evaluation Criterion should be included as part of the Program Narrative, but it is not subject to the five-page limitation.

    Failure to address this criterion will lower the final score given your application by reviewers.

    In accordance with 392(f) of the Act, the Agency will give special consideration to applications that foster ownership of, operation of, and participation in public telecommunications entities by minorities and women. NTIA has not established any minimum minority or women participation requirements for special consideration in PTFP evaluations in order to carry out the objectives of the statute. Rather, NTIA believes that the Congressional intent can be achieved in a fair and flexible manner by taking into account all factual circumstances that might lead to special consideration.

    The PTFP Rules, in §2301.5, provide the following clarifications about special consideration.

“Ownership and operation of” includes the holding of management and other positions in the entity, especially those concerned with programing decisions and day-to-day operation and management.

“Participation” may be shown by the entity's involvement of women and minorities in public telecommunications through its programing strategies as meeting the needs and interests of those groups

“Minorities” include American Indians or Alaska natives; Asian or Pacific Islanders; Hispanics; and Blacks, not of Hispanic Origin.

    Employment of minorities or women is not the only way in which NTIA may assess whether an application promotes significant diversity in the ownership of, operation of, and participation in, public telecommunications entities by minorities and women. NTIA is also interested in outreach efforts, audience development, and programing strategies. One stated purpose of this program is to respond to the educational, cultural and related programing needs of diverse groups.

    Applicants should provide a narrative (with supporting documentation when necessary) that documents the participation of women and minorities in the station’s ownership and management, especially those concerned with programing decisions and day-to-day operation and management. In preparing their material, applicants should take care to clarify whether they are discussing women, minorities (minorities can be considered as a single group, but the predominant group should be identified as such), or a combination of women and minorities (where the predominant group/gender should be identified, and applicants should express whether they are discussing women or minorities in the case of an individual who is a female minority).




All materials need to be legible.


Exhibit A: Inventory

    Use the PTFP-5 Form to tell PTFP about other related equipment for this facility that is (1) owned, (2) on order as of the date of the application, or (3) authorized by a prior PTFP award but not yet ordered.

          Related equipment refers to equipment similar to that requested in this application (i.e., provide inventory of all existing audio consoles, if audio consoles are requested), or is closely associated with the requested equipment (e.g., an inventory of all microwave equipment that would feed a signal to a requested repeater station). DO NOT PROVIDE A FULL STATION INVENTORY.

          This facility. Provide inventory information only for the facility (usually a station) that is the subject of this application, not the inventory of all the stations you operate. If the station that is the subject of this application is co-located with another station you operate, however, you should provide the requested inventory information for both stations. The application should explain the relationship between the two stations regarding the sharing of equipment, studios, staffs, etc.

    If you are applying for new broadcast facilities, you should indicate whether you already have any equipment that will be associated with or devoted to the proposed facility.

    If you do not have applicable equipment, include the form with the “NA” box checked.

    Please number multiple pages this way: PTFP-5-1, PTFP-5-2, etc.



Exhibit B: Justification of Equipment Requested

    Provide a technical narrative responding to the Evaluation Criteria Project Objectives, Urgency, and Technical Qualifications that supplements the information in the Program Narrative.

    Explain how the equipment requested is necessary to achieve the objectives of the project.

          Describe the technical configuration of the project.

          Discuss how the requested equipment will fit with the proposed station operation, referring to:

                the number of studios in relation to staff size,

                the amount of locally produced programing,

                the number of engineers, and

                equipment maintenance.

    Demonstrate that the proposed costs reflect the most efficient use of Federal funds in achieving the objectives of your project.

    Demonstrate that the equipment requested meets current FCC and industry performance standards.

    Demonstrate that the transmission equipment requested is sufficient to meet the output levels proposed on your FCC application(s). (See the section on FCC Applications for more information on this requirement.)

    If alternative technologies are possible, provide an evaluation of them and give a rationale for selecting the particular items requested in the application.

    If donated equipment is to be included in the project, the donation must be made after the PTFP Closing Date.

          You must supply certification by a qualified, independent engineer of the fair market value and the remaining useful life of the donated item(s).

          You must also include a letter from the donor confirming the donation.

          Attach the appraisal document and the donation letter to this exhibit.


    Translator activation. Stations sometimes propose Priority 1B projects for the activation of translators to serve communities, or sections of communities, that are theoretically within the their coverage area, but are prevented from receiving a usable broadcast signal because of the terrain. Such an application should include documentation of the absence of a signal in the proposed coverage area. The documentation could include . . .

          signal strength reports from qualified engineers,

          terrain profiles indicating obstructions to the station’s signal,

          computer-generated maps that take terrain into account, and

          letters from the public documenting the lack of a signal in the area.

          PTFP strongly advises you to conduct an engineering study, if at all possible. If you are unable to conduct formal signal strength measurement, PTFP has accepted an informal, but thorough and well documented, coverage study of the affected area.



Exhibit C: Five-Year Equipment Plan

    The statute authorizing PTFP requires construction applicants to submit “a 5-year plan outlining the applicant’s projected facilities requirements and the projected costs of such facilities requirements.”

    In this exhibit, you must provide a five-year plan of anticipated equipment purchases that places your current application in the context of your station’s long-term objectives.

          Note that it is not a mission statement and not a projection of operating costs; it is a plan of your station’s expected equipment acquisitions for the next five years.

    The plan must begin with the current year and specify the type of equipment and the estimated cost.

    If no equipment acquisitions are expected in a given year, the plan should say so.

    PTFP does not specify a format for the plan.

          You should make it as long as needed to provide an adequate response to the requirement. One or two pages are usually enough.

    Note that — because it is a statutory requirement — application reviewers usually reduce the scores they give to an application if a 5-year plan is not included or the plan is too sketchy.


Exhibit D: Maps

    If your project proposes to serve new coverage areas, include maps showing the area and document the population within the first signal area.

    If the proposed coverage area overlaps with the coverage area of another station of the same type (i.e., another radio station for a radio application), you should provide a calculation of the non-duplicated coverage population.

          PTFP considers an area served if it receives public broadcasting from a grade B television signal or a 60 dBu FM radio signal.

    Enter the number of non-duplicated persons benefitting on page PTFP-2 of the Application Form, item #28, “Population currently without a signal that will receive its first signal from the proposed facility,” with the duplicated population entered in the space “Population currently receiving a signal from another public station that will also receive a signal from the proposed facility”.

          You can often find information concerning the population to be served in an exhibit prepared for submission to the FCC as part of the application for a construction permit for the proposed station.

    If your application is for a multi-location project, include maps for ease of identification.

          If you include maps, make sure that location names are clear and the same on the maps, in the Narrative, in FCC documents, etc.

          If you include maps, make sure that they are legible in all copies of your application.


    Priority 3 applicants should document that the existing public broadcasting signal comes from a distant source (i.e., that the proposed service area is beyond the grade B or 60 dBu contour of the program origination station).


    Priority 1B transmission power increase projects. Sometimes replacement of a station’s transmitter results in an increase in coverage to a new, but relatively small, unserved audience. PTFP usually treats these applications with incidental coverage increases as Priority 2 applications if the equipment replacement meets the Priority 2 criteria.

          If you are requesting a Priority 1B consideration of such an application, you should provide documentation of a significant increase in the population covered.

          PTFP evaluates such requests on a case-by-case basis.



Exhibit E: Letters of Support

    It is extremely important that an application for a broadcast activation project in Priorities 1A, 1B, 1C, 3 or 4A provide full documentation of support from residents, community organizations, and local groups within the proposed service area. This documentation usually takes the form of letters of support that are placed in Exhibit E.

    Reviewers usually notice when letters of support are all worded identically and vary only in their letterheads and signatures.

    You may forward support letters at any time, even after the Closing Date, but please understand that letters received by PTFP more than three or four days after the Closing Date probably will not be seen by the reviewers because the applications normally will be in their hands by then.


    If you obtain letters of support from members of Congress addressed to the Department of Commerce, NTIA, or PTFP, you should be sure the originals of those letters are mailed separately to the addressees. The originals should not be included in the application folders. You should place copies of the letters in this exhibit for consideration by the reviewers.



Exhibit F: Distribution Agreements

    Public broadcasting entities do not need to submit agreements with PBS, NPR, APM, PRI, etc.



Exhibit G: Proof of Eligibility

    If yours is a non-profit organization that has never received a PTFP grant, supply in this exhibit certified copies of the following:

          its Articles of incorporation as filed with the state,

          its By-Laws, and

          its IRS 501(c)(3) letter or other evidence of non-profit status.


Exhibits H - Z

    These are optional exhibits that you may use to submit materials not specifically required by PTFP or to supplement parts of your application.

          Such materials should be limited to items related directly to the proposed project. A year’s worth of program guides or press clippings, for example, usually add only weight and bulk to an application.

          Do NOT submit recordings of any kind — tapes, cassettes, DVDs, CDs, etc.; any received will be destroyed without being considered.

    If you include several optional exhibits, please provide a Table of Contents for them.

    Be sure to cross-reference optional exhibits from the appropriate places in the Program or Technical Narratives.



Exhibit AA: Required Certifications


Application for Federal Assistance — Standard Form 424B

Assurances — Non-Construction Projects

    In spite of the “Non-Construction” designation, all PTFP applicants must submit these pages. They must be placed as the first item in Exhibit AA of your application.

          The copy in the folder labeled “original” must have an original signature and be dated on the second page.


Certification Regarding Lobbying — CD-511 & SF LLL

    Certification Regarding Lobbying — CD-511. All applicants must submit the CD-511.

          The copy in the folder labeled “original” must have an original signature, the signer’s title, and be dated.

    Standard Form LLL, Disclosure of Lobbying Activities needs to be submitted only if you used either Federal or non-Federal money for lobbying as discussed in Sections (1) and (2) of the CD-511. Membership in a public broadcasting organization that is considered an advocacy organization for public broadcasting is normally not regarded as lobbying.

          If Sections (1) and (2) do not apply, you do not need to include Form LLL with your application.



    Put copies of all FCC applications/authorizations (or equivalent engineering information) required by the project on the inside back panel of the PTFP-supplied folder.

    Separate multiple FCC applications/authorizations and identify with tabbed dividers.

    Provide an explanation and justification in the Program Narrative if the FCC applications are not in the name of the applicant organization.


    You may file your FCC applications with the FCC after the PTFP Closing Date at your own risk, but please remember that if your project requires a new FCC authorization, an award will be made only if the FCC notifies us that authorization is “grantable” or has been granted.



    You must submit an original and five copies of the complete application. Please assemble each copy according to the instructions here. Doing so greatly assists the reviewers who evaluate your application.

   Put one copy of the application in a six-panel folder arranged as explained below; please do NOT put the original in this folder!

          PTFP will send you a free six-panel folder on request. Call 202-482-5802, fax 202-482-2156, or email PTFP must have your request at least two weeks before the Closing Date to be sure of delivery in time for you to meet the Closing Date.

          If you want to supply your own six-panel folder, please use an ACCO #ACC-15036, Oxford ESS-920025RCP2, or equivalent.

    Put the signed original and the four remaining copies in separate manila file folders labeled with your organization’s name and secured with binder clips.

    Label the manila folder with the original copy “ORIGINAL” on the outside.

          This copy must have original signatures on the third page of the Application Form (page 1b), the Assurances (SF-424B), and the CD-511 certification of lobbying activity. Also Form LLL, if required.

    Separate major sections of each copy of the application with divider sheets with labeled index tabs that protrude from the edge of the sheet. (Please use labels that won’t fall out!) The outline below marks each labeled index tab with an asterisk (*) and lists the material you should place behind that divider.

          The folders provided by PTFP have six panels, and each panel has a metal clip at the top. Please arrange the Application Form and other materials on the panels as follows:

Panel 1     Please leave this panel blank for PTFP use.

Panel 2     *Application for Federal Assistance — Standard Form 424 (p. 1), the PTFP-2 Form (p. 2), the SF 424A (p. 3), and the PTFP-4 Form (p. 4)

                  *Program Narrative

                  *Exhibit A            PTFP-5 Form (p. 5) — Inventory for construction applications

                  *Exhibit B            Equipment Justification for construction applications

                  *Exhibit C            5-Year Equipment Plan for construction applications

                  *Exhibit D            Coverage Maps (if required)

Panel 3     Please leave this panel blank for PTFP use.

Panel 4     *Exhibit E            Letters of Support or Project Participation, if required

                  *Exhibit F             Distribution Agreements, if required

                  *Exhibit G            Eligibility documentation, if required

*Exhibit H - Z — Optional material (include a table of contents if there is more than one optional exhibit)

Panel 5     *Exhibit AA         Assurances and Lobbying (SF-424B, CD-511, plus Form LLL if required)

Panel 6     *FCC documents — Applications, Construction Permits, etc., as required. If you have FCC documents for more than one station, etc., please insert tabbed dividers appropriately labeled between them. If your FCC-related materials are more than 1" thick and do not fit the sixth panel comfortably, place all of the FCC-related material in a separate folder, suitably labeled, and place a sheet on Panel 6 directing reviewers to the separate folder.



    All applicants: If the states served by your project participate in the State Single Point of Contact (SPOC) process, you must send copies of Standard Form 424 and page PTFP-2 to their SPOC offices.

          Your cover letter should state that a copy of the complete application is available upon request. Enter the date of the cover letter in Item 19a on the first page of the SF-424 before submitting to PTFP.

    A list of SPOC offices is available through the Office of Management and Budget home page at

    If you receive a response from your SPOC office, please send two copies of it to PTFP.

    You are advised to notify the telecommunications agency, if any, in each state served by your project.

          You will find a list of State Telecommunications Agencies on the PTFP website.

Last updated: 02/3/2011.