The following information is for historical purposes only.
PTFP no longer accepts applications.


Instructions for Applications
Broadcast Equipment Replacement,
Improvement or Augmentation Projects



    This section assumes that you have already looked at the Instructions for Filling Out the PTFP Application Form and now are ready to prepare the parts of your PTFP application that are specific to the type of project you are proposing.



Notes for Radio Equipment Replacement Projects Notes for Television Equipment Replacement Projects
Program Narrative The Involvement of Women and Minorities Criterion
The Applicant Qualifications Criterion Exhibits
The Project Objectives Criterion FCC Applications and Authorizations
Urgency Assembling the Application
The Technical Qualifications Criterion Notifying Others About Your Application
The Financial Qualifications Criterion  

General Information

    Replacement, improvement, and augmentation applications will be placed in Priority 2, 4, or 5, as appropriate, with a presumption of a 50% Federal share.

    Digital Broadcasting equipment will be funded through the five Broadcast Priorities and the Broadcast Other Cases category listed §2301.4 of the PTFP Rules

    Scope of Project. Each distinct project should be a separate application.

          Submit separate requests for TV stations and radio stations unless the project calls for major equipment elements to be used by both the TV and radio operations.

          Submit separate requests if you propose facilities that will be placed in different locations, where each facility could be constructed and operated independently.

          A single application should be submitted if the facilities you are requesting are integrated into a network so that the removal of one facility would cause the network to be inoperable, or if the network would constitute a natural and cohesive unit.

                Submit translator networks as one application, but list and price each translator separately on the equipment lists.

          Applications to replace or augment facilities to serve the visually or aurally handicapped via broadcast technologies should follow the instructions presented here.


    Stand-by power generators and UPS units.

          Requests for emergency power generation or a UPS unit must specify:

                whether the requested system is a UPS and/or generator and the location(s) it is for (e.g., master control, transmitter, intermediate microwave site),

                the KVA rating of the requested system and for what load, and

                the size of any auxiliary fuel tank and the number of days of operation the fuel tank would support.


    Applications must clearly identify any equipment proposed to replace PTFP-funded equipment that is within the ten-year Federal Interest Period and provide a plan regarding the use or disposition of such equipment so that the Federal interest continues to be protected. The plan may include:

          using transmission equipment as standby transmission equipment;

          selling the equipment at fair market value and returning to PTFP a share of the proceeds equivalent to its percentage of the original grant (to be awarded to other applicants); or

          transferring the remaining Federal interest to other broadcast equipment not purchased with PTFP funds.

          Note that any plan must be approved by PTFP prior to implementation.


    Site Names and FCC Applications. A site is often known by more than one name; all references in an application to a given site should be the same. Reviewers must be able to identify each site in multi-site applications and relate any FCC applications to the project as described in the Narrative or to sites shown on a map.

          Be sure that the reviewers can easily verify that all necessary FCC applications or permits are contained in the application.

          We suggest that you add a label or note to each document, or that you cross reference the sites in the Narrative or in an Exhibit, e.g., “Old Town translator (McDonald Farm site)”.

   NTIA is aware that there are other Federally funded grant programs focused on converting public broadcasting stations to digital. For the efficient processing of PTFP applications, and because the eligibility, funding requirements and processing timetable of PTFP are so different from that of other Federal programs such as those operated by the Corporaion for Public Broadcasting or the Rural Utilities Serivce, USDA, NTIA will not accept or process requests for PTFP funding for the purchase of equipment submitted to another Federally funded program. It is the applicant’s responsibility to ensure that no PTFP-funded equipment is funded by another Federally funded grant program.


    Deferred Applications. If you are reactivating an application that did not receive a grant award in the last grant cycle, you must submit a complete application. You should examine very critically what was submitted before to see if it can be strengthened.


Notes for Radio Equipment Replacement Projects

          PTFP funds digital-upgradable transmitters as the usual replacement for analog transmitters at the power level required to achieve the station’s licensed analog ERP, if justified as urgent replacement of the transmitter.

                Grant recipients may add an IBOC exciter and additional power output modules to PTFP-funded digital-upgradable transmitters at their own expense.

          PTFP funds fully compliant IBOC digital transmitters as replacement equipment, when fully justified in the application. Requests for full IBOC digital transmitters as part of equipment replacement projects must include:

                Documentation of the station’s readiness to begin broadcasting digital programing upon completion of a PTFP-funded conversion; and

                Its plans, if any, to utilize Program Associated Data or the Supplemental Audio Channel.

                Digital conversion applications must directly address in their technical exhibits the type of analog/digital signal combining proposed. PTFP equipment list includes representative pricing for both low-level and high-level combining.

          Such projects will be placed in Priority 2 or 4A, as appropriate.

          Licensing fees required by a manufacturer for the initial purchase and installation of equipment are eligible for PTFP funding support.

                Ongoing licensing fees for software or broadcast-specific technology are considered operational costs and are ineligible for PTFP support.

          PTFP will not fund transmitters to operate at IBOC power levels higher than those authorized by the FCC for the station at the time of an award. If the FCC subsequently authorizes higher IBOC power levels, PTFP will permit grantees to add non-Federal funds to purchase a higher-power transmitter that is partially funded by the PTFP grant.

          Replacement of an STL should be supported by technical documentation addressing the program channel and interface requirements of the digital transmitter. (A request for a digital transmitter, in itself, is not sufficient justification to replace an otherwise adequate analog or composite STL.)

          As explained the Federal Funding Opportunity Notice, NTIA believes that it is premature to fund Common Alerting Protocol (CAP) equipment for public broadcasting facilities until the FCC clarifies the CAP requirements for station participation in the EAS and, therefore, will not accept applications for CAP equipment at this time.

Notes for Television Equipment Replacement Projects

  PTFP will continue to support the purchase of digital equipment by television stations in FY 2011 and will place such applications in Priority 2 or 4A, as appropriate.

 PTFP will support applications for Distributed Transmission Systems (DTS) and replacement digital television translators, as well as applications for projects to extend the service areas of digital public television stations to the greatest number of people, as permitted by the FCC, whether by power increases or channel changes, as part of its effort to solve post-conversion reception issues. Such applications will be placed in Priority 1B and should be prepared following the instruction in this section..

 Translator projects to ugrade existing analog facilities to digital will be placed in the Broadcast Other Cases category. Applications for such projects should be prepared following the instructions in this section. Please note that NTIA will no longer fund analog translator equipment.

 Applications solely for the purchase of new or replacement closed captioning equipment will be placed in Priority 2 or 4A, as appropriate.

 Licensing fees required by a manufacturer for the initial purchase and installation of equipment are eligible for PTFP funding support.

     Ongoing licensing fees for software or broadcast-specific technology are considered operational costs and are ineligible for PTFP support.

 As explained in the Federal Funding Opportunity Notice, NTIA believes that it is premature to fund Common Alerting Protocol (CAP) equipment or; equipment that may be required under the Commercial Advertisement Loudness Mitigation (CALM) Act. NTIA also will not accept PTFP applications during the FY 2011 grant cycle for equipment for video description in anticipation of requirements that may be imposed under the Twenty-First Century Communications and Accessibility Act. NTIA will, however, accept applications seeking replacement of closed captioning equipment required to comply with FCC requirements in effect as of the Closing Date.

 As explained in the Federal Funding Opportunity Notice, NTIA will not accept applications for Mobile Video transmission equipment.



Program Narrative
for Broadcast Equipment Replacement, Improvement or Augmentation
Six Evaluation Criteria

    ☛       You must prepare a Narrative to address the six evaluation criteria contained in Section 2301.17 of the PTFP Rules and that are discussed in this section. The criteria are:

                                    1. Applicant Qualifications

                                    2. Project Objectives

                                    3. Urgency

                                    4. Technical Qualifications

                                    5. Financial Qualifications

                                    6. Involvement of Women and Minorities


    Begin your Narrative with an Executive Summary of your project.

          Make it a brief, straightforward statement of what you propose to accomplish.

                Do not include supporting arguments/justifications here; put them in the sections that follow.

    Then address the six evaluation criteria in separate sections of the Narrative.

          We recommend that you address them in the order that follows and that you label each section with the name of the criterion being discussed to help the reviewers who evaluate your application.

          Several of the criteria should also be addressed in Exhibits as explained below.


    The Narrative is limited to a total of five pages for both the Executive Summary and the first five criteria.

          You may make as much use as you wish of Optional Exhibits to provide a detailed explanation of any subject.

          Give cross-references in the appropriate sections of the Narrative to the Optional Exhibits in which you provide additional information.


 ☛    There is no page limit on your response to the sixth criterion, “Involvement of Women and Minorities.”



Evaluation Criterion 1
Applicant Qualifications

    Indicate at the beginning of the Narrative if your organization is a government entity, an Indian Tribe, or a non-profit organization that has received a prior grant from PTFP.

    If your organization is a government entity, an Indian Tribe, or a non-profit organization that has received a prior PTFP grant, no further documentation of eligibility is required at this time.

    If yours is a non-profit organization that has never received a PTFP grant, you must supply certified copies of the following in Exhibit G:

          its Articles of Incorporation as filed with the state,

          its By-Laws, and

          its IRS 501(c)(3) letter or other evidence of non-profit status.

    Your Narrative should show that your organization has the experience and resources — both financial and in staffing — necessary to complete the proposed project and to maintain and operate your facility in the future.

          Detailed discussion of Financial Qualifications goes under Evaluation Criterion 5.

    If you are applying for a Priority 5 project, you must discuss the additional staffing levels and capabilities that may be required to produce programing from your requested new facilities.



Evaluation Criterion 2
Project Objectives

    Begin your discussion of this criterion by indicating the Priority — 2, 4A, 4B, 5A, or 5B — you believe is appropriate for the project and why and then go on to describe the project briefly.

          A complete technical description of the project goes in Exhibit B.

    Your narrative should discuss the benefit(s) of this project to the people who tune to your station.

          Discuss any community needs assessment you conducted or have available and explain how the equipment requested will help meet those needs.

          Discuss how your project will be implemented if funded by PTFP.

                For example, you could describe your staffing plans for construction of the project and operation of the facility, including whether your current technical or operational staff will be available to install, operate, and maintain the equipment.

    Your narrative should discuss whether you are replacing analog or digital equipment.

     In addition to these general requirements, you need to provide the specific information requested for the Priority of your project.

    Projects in Priority 2: Discuss whether you are an “essential station” as the term is used in the PTFP Rules - "existing broadcast stations that provide either the only public telecommunications signal or the only locally originated public telecommunications signal to a geographical area" (§2301.4(b)(2)).

          In many cases, the simple statement that you are the only public radio or public TV station in the area will suffice.

          Document your Priority 2 status with coverage maps (in Exhibit D) if there are public stations providing similar services (i.e., radio or television) that overlap your coverage area.

                Replacement of a station’s transmission equipment sometimes results in an increase in coverage area to a new, but relatively small, unserved audience. PTFP treats projects with incidental coverage increases as Priority 2 if the equipment meets the Priority 2 criteria. If you request a Priority 1B, you must provide documentation of a significant increase in the population coverage served. PTFP evaluates such requests on a case-by-case basis.

    Projects in Priority 4: If your equipment project does not meet the criteria of Priority 2, your application will be classified as Priority 4, which is divided into two subgroups: Priority 4A and Priority 4B.

          Priority 4A includes the following types of equipment replacement or improvement projects:

                Urgent replacement for stations that do not meet the criteria of “essential stations.” You should provide the same information as for Priority 2 applicants and indicate that other stations also provide programing to your coverage area.

                      Enter the call letters of those stations in item 34, page PTFP-2 of the Application Form.

                Improvement or replacement of urgently needed production-related equipment by stations that produce, on a continuing basis, significant amounts of programing distributed nationally to public radio or television stations.

                      If yours is not an “essential station” (as the term is used by PTFP), but produces significant amounts of programing distributed nationally to public stations on a continuing basis, you may obtain funds to improve as well as replace urgently needed production-related equipment.

                      Document the productions that are distributed nationally on a continuing basis and demonstrate the need for the requested equipment to continue this national programing service.

                Acquisition of satellite downlinks for public radio stations in areas already served by one or more full-service public radio stations.

                      You must demonstrate that you will broadcast a program schedule that does not merely duplicate what is already available in your service area.

                      You must also demonstrate the need for the satellite downlink equipment to meet the needs of your local community.

                Acquisition of necessary items to bring the inventory of an already operating station to the basic level of equipment requirement established by PTFP.

                      Indicate the year you went on the air.

                      Provide a full inventory in Exhibit A (page PTFP-5; see below) of your major equipment systems.

                      Explain why you were unable to obtain a full complement of equipment when you first went on the air.

                      Demonstrate the need for the requested equipment to meet the needs of the local community.

          Priority 4B is for the improvement and non-urgent replacement of equipment at any public broadcasting station.

    Projects in Priority 5: This priority in divided into two subgroups to augment existing broadcasting stations beyond a basic capacity:

          Priority 5A is for projects to equip auxiliary studios at remote locations (e.g., neighborhood studios) or to provide mobile production facilities.

                You must make a case as to how the requested equipment is required for you to improve programing service to the community.

                You must also demonstrate that significantly increased public participation in programing will result.

          Priority 5B is for projects to equip production capacity beyond the basic level for more than local distribution, including satellite uplinks.

                You must make a case for how the requested equipment is required for production of programing for regional or national use.

                      Document the amount of regional or national programing being produced.

                      Discuss alternate ways of producing or distributing the programing.



Evaluation Criterion 3

    PTFP considers the urgency to replace each major item of equipment. Some items with documented urgency may be considered as Priority 2 while others without such documentation may be considered as Priority 4. The main Priority of the application as a whole will be based on the Priority with the highest dollar value.

    Concentrate on making a compelling case that justifies funding the proposed project during the current grant cycle.

    Note that age alone is not sufficient justification to document urgency of replacement.

    Discuss urgency from a programmatic perspective—the effect that the equipment replacement, improvement, or augmentation will have on your station’s ability to provide programing services to the public.

    Describe the urgency generally in the Narrative and in technical detail in Exhibit B.

    Discuss whether the requested equipment replacement is required to continue the station’s digital conversion.

    Discuss any negative consequences that may result if your project is not carried out at this time.

    Attach any needed documentation to Exhibit B.



Evaluation Criterion 4
Technical Qualifications

    This part of the Narrative is for an overview of the technical aspects of your project with a full discussion of the details in Exhibit B, “Equipment Justification.”

    Please see the discussion under Exhibit B below regarding the items that should be addressed in this section.

    Your discussion in this section should be addressed to the application reviewers, who are station managers. Detailed technical discussion and documenetation should be placed in Exhibit B. which both managers and broadcast engineers will review.

    You must list your requested equipment on page PTFP-4 of the Application Form.

    In Exhibit A, page PTFP-5 of the Application Form (see below), you must provide an inventory of the equipment you presently own that is similar to that requested.

    In exceptional circumstances you may be permitted to include as eligible costs equipment that was purchased prior to the PTFP closing date. (See §2301.6(b)(2)). PTFP will consider inclusion of equipment purchased prior to the closing date on a case-by-case basis.

          You must show when the equipment was acquired and explain why you purchased the equipment prior to the PTFP Closing Date. Attach any available supporting documentation.

    Describe the engineering resources that will be available for (a) the installation of the requested equipment and (b) for the long-term maintenance of that equipment for its operation and continued useful life.



    Describe your organization’s history and demonstrated ability to raise operating and capital funds.

    Discuss the funds you currently have available and identify funds committed or pledged by others to the operation of the station.

          In one of the optional exhibits, provide any available documentation of local support that has been committed, even if conditionally.

          Also include any documentation you have to show that your financial expectations are realistic.

    Discuss how you plan to raise funds for the local match and to cover ineligible costs and long-term operational costs.

    If you have an independent 501(c)(3) corporation associated with your station for fundraising purposes, you need to discuss its activities.

    If you are seeking a Federal share of more than 50%, this is the place to provide full justification.

          PTFP will consider requests for grants up to 75% of a project’s total cost.

          Justification must document “a showing of extraordinary need (e.g., small community-licensee stations or a station that is licensed to a large institution [i.e., a college or university] documenting that it does not receive direct or in-kind support from the larger institution), or an emergency situation.” (PTFP Rules §2301.6(b)(1)(ii).)


    Use of CPB funds for the non-Federal share of PTFP projects is limited to circumstances of “clear and compelling need.” Any such request must be accompanied by a statement of any limitations that CPB has placed on the expenditure of its funds.



    Response to this Criterion should be included as part of the Program Narrative, but it is not subject to the five-page limitation.

    Failure to address this criterion will lower the final score given your application by reviewers.

    In accordance with 392(f) of the Act, the Agency will give special consideration to applications that foster ownership of, operation of, and participation in public telecommunications entities by minorities and women. NTIA has not established any minimum minority or women participation requirements for special consideration in PTFP evaluations in order to carry out the objectives of the statute. Rather, NTIA believes that the Congressional intent can be achieved in a fair and flexible manner by taking into account all factual circumstances that might lead to special consideration.

    The PTFP Rules, in §2301.5, provide the following clarifications about special consideration.

“Ownership and operation of” includes the holding of management and other positions in the entity, especially those concerned with programing decisions and day-to-day operation and management.

“Participation” may be shown by the entity's involvement of women and minorities in public telecommunications through its programing strategies as meeting the needs and interests of those groups

“Minorities” include American Indians or Alaska natives; Asian or Pacific Islanders; Hispanics; and Blacks, not of Hispanic Origin.

    Employment of minorities or women is not the only way in which NTIA may assess whether an application promotes significant diversity in the ownership of, operation of, and participation in, public telecommunications entities by minorities and women. NTIA is also interested in outreach efforts, audience development, and programing strategies. One stated purpose of this program is to respond to the educational, cultural and related programing needs of diverse groups.

    Applicants should provide a narrative (with supporting documentation when necessary) that documents the participation of women and minorities in the station’s ownership and management, especially those concerned with programing decisions and day-to-day operation and management. In preparing their material, applicants should take care to clarify whether they are discussing women, minorities (minorities can be considered as a single group, but the predominant group should be identified as such), or a combination of women and minorities (where the predominant group/gender should be identified, and applicants should express whether they are discussing women or minorities in the case of an individual who is a female minority).




for Broadcast Equipment Replacement


          All materials need to be legible. If maintenance logs, trouble reports, etc., do not reproduce clearly, you should attach typed transcripts to the photocopies.



Exhibit A: Inventory

    Use the form on page PTFP-5 to tell PTFP about other related equipment for this facility that is (1) owned, (2) on order as of the date of the application, or (3) authorized by a prior PTFP award but not yet ordered.

          Related equipment refers to equipment similar to that requested in this application (i.e., provide inventory of all existing audio consoles, if audio consoles are requested), or is closely associated with the requested equipment (e.g., an inventory of all microwave equipment that would feed a signal to a requested repeater station). DO NOT PROVIDE A FULL STATION INVENTORY.

          This facility. Provide inventory information only for the facility (usually a station) that is the subject of this application, not the inventory of all the stations you operate. If the station that is the subject of this application is co-located with another station you operate, however, you should provide the requested inventory information for both stations. The application should explain the relationship between the two stations regarding the sharing of equipment, studios, staffs, etc.

    If you are requesting digital equipment to replace an existing analog capability, such as audio consoles or routing switchers, you should include the existing analog equipment on this form.

    If you do not have applicable equipment, include the form with the “NA” box checked.

    Please number multiple pages this way: PTFP-5-1, PTFP-5-2, etc.



Exhibit B: Justification of Equipment Requested

    Provide a technical narrative responding to the Evaluation Criteria Project Objectives, Urgency, and Technical Qualifications that supplements the information in the Program Narrative.

    Explain how the equipment requested is necessary to achieve the objectives of the project.

          Describe the technical configuration of the project.

          Explain how the requested equipment will fit with the station operation (e.g., staff size, amount of locally produced programing, number of engineers and equipment maintenance).

    Demonstrate that the proposed costs reflect the most efficient use of Federal funds in achieving the objectives of your project.

    Also demonstrate that the equipment requested meets current industry performance standards (and FCC standards, if appropriate).

    If alternative technologies are possible, provide an evaluation of them and give a rationale for selecting the particular items requested in the application.

    Document the urgency of replacing equipment in this exhibit. This can be done in several ways:

○ copies of maintenance logs showing excessive downtime and/or high incidence of repair,

○ records showing excessive maintenance costs,

○ letters from manufacturers regarding the unavailability of spare parts,

      ○ reports from independent engineers evaluating the condition, serviceability, and expected life of the equipment, or

○ demonstration that the equipment uses a clearly obsolete technical standard.

     Do not include documentation of regular, routine maintenance (e.g., aligning and cleaning tape heads, replacing light bulbs in the meters, etc.).

     If the documentation does not photocopy legibly, attach typescripts to the copies.

     Photographs can be useful in documenting the condition of equipment.

     If donated equipment is to be included in the project, the donation must be made after the PTFP Closing Date.

          You must supply certification by a qualified, independent engineer of the fair market value and the remaining useful life of the donated item(s).

          You must also include a letter from the donor confirming the donation.

          Attach the appraisal document and the donation letter to this exhibit.



Exhibit C: Five-Year Equipment Plan

    The statute authorizing PTFP requires construction applicants to submit “a 5-year plan outlining the applicant’s projected facilities requirements and the projected costs of such facilities requirements.”

    In this exhibit, you must provide a five-year plan of anticipated equipment purchases that places your current application in the context of your station’s long-term objectives.

          Note that it is not a mission statement and not a projection of operating costs; it is a plan of your station’s expected equipment acquisitions for the next five years.

    The plan must begin with the current year and specify the type of equipment and the estimated cost.

    If no equipment acquisitions are expected in a given year, the plan should say so.

    PTFP does not specify a format for the plan.

          You should make it as long as needed to provide an adequate response to the requirement. One or two pages are usually enough.

    Note that — because it is a statutory requirement — application reviewers usually reduce the scores they give to an application if a 5-year plan is not included or the plan is too sketchy.



Exhibit D: Maps

    Include a coverage map or maps if they would help reviewers evaluate your application.

    If your application is for a multi-location project, be sure to include maps for ease of identification.

    Make sure that location names are clear and the same on the map(s), in the Narrative, in FCC documents, etc.

    If you include maps, make sure that they are legible in all copies of your application.



Exhibit E: Letters of Support

    Do not provide letters of community support if you are applying for a Priority 2 or 4 equipment replacement, improvement, or augmentation project.

    If you are applying for a Priority 5 equipment augmentation project, particularly a remote studio or mobile equipment, provide documentation from residents, community organizations, and local groups demonstrating support for the project.

          If you are applying for a Priority 5B project, also document support for the project from organizations indicating a willingness to use specific programing you will distribute for regional or national use.

    Reviewers usually notice when letters of support are all worded identically and vary only in their letterheads and signatures.

    You may forward support letters at any time, even after the Closing Date, but please understand that letters received by PTFP more than three or four days after the Closing Date probably will not be seen by the reviewers because the applications normally will be in their hands by then.


    If you obtain letters of support from members of Congress addressed to the Department of Commerce, NTIA, or PTFP, you should be sure the originals of those letters are mailed separately to the addressees. The originals should not be included in the application folders. You should place copies of the letters in this exhibit for consideration by the reviewers.



Exhibit F: Distribution Agreements

    Public broadcasting entities do not need to submit agreements with PBS, NPR, APM, PRI, etc.

    If your organization does not operate full-service broadcast facilities, you need to provide a contract, agreements, or letter of intent demonstrating a long-term program distribution arrangement and a copy of the host station’s current FCC license.



Exhibit G: Proof of Eligibility

    If yours is a non-profit organization that has never received a PTFP grant, supply in this exhibit certified copies of the following:

          its Articles of Incorporation papers as filed with the state,

          its By-Laws, and

          its IRS 501(c)(3) letter or other evidence of non-profit status.



Exhibits H - Z

    These are optional exhibits that you may use to submit materials not specifically required by PTFP or to supplement parts of your application.

          Such materials should be limited to items related directly to the proposed project. A year’s worth of program guides or press clippings, for example, usually add only weight and bulk to an application.

          Do not submit recordings of any kind — tapes, cassettes, DVDs, CDs, etc.; any received will be destroyed without being considered.

    If you include several optional exhibits, please provide a Table of Contents for them.

    Be sure to cross-reference optional exhibits from the appropriate places in the Program or Technical Narratives.




Exhibit AA: Required Certifications


Application for Federal Assistance — Standard Form 424B

Assurances — Non-Construction Projects

    In spite of the “Non-Construction” designation, all PTFP applicants must submit these pages. They must be placed as the first item in Exhibit AA of your application.

          The copy in the folder labeled “original” must have an original signature and be dated on the second page.



Certification Regarding Lobbying — CD-511 & SF LLL

    Certification Regarding Lobbying — CD-511. All applicants must submit the CD-511.

          The copy in the folder labeled “original” must have an original signature, the signer’s title, and be dated.

    Standard Form LLL, Disclosure of Lobbying Activities needs to be submitted only if you used either Federal or non-Federal money for lobbying as discussed in Sections (1) and (2) of the CD-511. Membership in a public broadcasting organization that is considered an advocacy organization for public broadcasting is normally not regarded as lobbying.

          If Sections (1) and (2) do not apply, you do not need to include Form LLL with your application.



    Place copies of all FCC applications/authorizations (or equivalent engineering information) required by the project on the inside back panel of the PTFP-supplied folder.

    Separate multiple FCC applications/authorizations and identify with tabbed dividers.

    Provide an explanation and justification in the Program Narrative if the FCC applications are not in the name of the applicant organization.


    You may file your FCC applications with the FCC after the PTFP Closing Date at your own risk, but please remember that if your project requires a new FCC authorization, PTFP an award will be made only if the FCC notifies us that authorization is “grantable” or has been granted.



    ☛       You must submit an original and five copies of the complete application. Please assemble each copy according to the instructions here. Doing so greatly assists the reviewers who evaluate your application.

   Put one copy of the application in a six-panel folder arranged as explained below; please do NOT put the original in this folder!

          PTFP will send you a free six-panel folder on request. Call 202-482-5802, fax 202-482-2156, or email PTFP must have your request at least two weeks before the Closing Date to be sure of delivery in time for you to meet the Closing Date.

          If you want to supply your own six-panel folder, please use an ACCO #ACC-15036, Oxford ESS-920025RCP2, or equivalent.

    Put the signed original and the four remaining copies in separate manila file folders labeled with your organization’s name and secured with binder clips.

    The manila folder with the original copy should be labeled “ORIGINAL” on the outside.

          This copy must have original signatures on the third page (page 1b) of Application the Form, the Assurances (SF-424B), and the CD-511 certification of lobbying activity. Also Form LLL, if required.

    Major sections of each copy of the application should be separated by divider sheets with labeled index tabs that protrude from the edge of the sheet. (Please use labels that won’t fall out!) The outline below marks each labeled index tab with an asterisk (*) and lists the material you should place behind that divider.

          The folders provided by PTFP have six panels, and each panel has a metal clip at the top. Please arrange the Application Form and other materials on the panels as follows:


Panel 1     Please leave blank for PTFP use.

Panel 2      *Application for Federal Assistance — Standard Form 424, the PTFP-2 Form, the SF 424A, and the PTFP-4 Form.

                  *Program Narrative

                  *Exhibit A       PTFP-5 Form (p. 5) — Inventory for construction applications

                  *Exhibit B        Equipment Justification for construction applications

                  *Exhibit C        5-Year Equipment Plan for construction applications

                  *Exhibit D       Coverage Maps (if required)

Panel 3      Please leave blank for PTFP use.

Panel 4      *Exhibit E        Letters of Support or Project Participation, if required

                  *Exhibit F        Distribution Agreements, if required

                  *Exhibit G       Eligibility documentation, if required

*Exhibit H - Z — Optional material (include a table of contents if there is more than one optional exhibit)

Panel 5      *Exhibit AA     Assurances and Lobbying (SF-424B, CD-511, plus Form LLL if required)

Panel 6      *FCC documents — Applications, Construction Permits, etc., as required. If you have FCC documents for more than one station, etc., please insert tabbed dividers appropriately labeled between them. If your FCC-related materials are more than 1" thick and do not fit the sixth panel comfortably, place all of the FCC-related material in a separate folder, suitably labeled, and place a sheet on Panel 6 directing reviewers to the separate folder.



    All applicants: If the states served by your project participate in the State Single Point of Contact (SPOC) process, you must send copies of Standard Form 424 and page PTFP-2 to their SPOC offices.

          Your cover letter should state that a copy of the rest of the application is available upon request. Enter the date of the cover letter in Item 19 on page 1 of the SF-424 before submitting to PTFP.

          A list of SPOC offices is available through the Office of Management and Budget home page at

          If you receive a response from your SPOC office, please send two copies of it to PTFP.

    You are advised to notify the telecommunications agency, if any, in each state served by your project.

          You will find a list of State Telecommunications Agencies here.

Last updated: 1/13/11